Keep SKUs, variants and receiving instructions aligned across suppliers.
Use one order register
Give every supplier order a reference. List SKU, colour, size, quantity and product link. Distinguish units, sets and cartons so a carton count is not mistaken for a product count. Keep supplier tracking references next to each order.
Agree preparation by SKU
Specify whether you need agreed counting, photos, labels, bundling or retail-packaging retention. Supply label files and placement instructions before work begins. Ask for the cost and inspection coverage; a sample check does not confirm every unit.
Handle late stock explicitly
Decide whether late orders should wait, travel separately or move to a later shipment. Ask about storage and extra handling charges. Provide your receiving warehouse instructions, appointment requirements and carton labels before the final shipment is packed.
Prepare these details
- SKU and variant list
- Supplier order references
- Label and packing instructions
- Receiving warehouse requirements
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Example: cartons are not product quantities
In an example with three cartons containing 12 units of one SKU each, the total is 36 units. If sizes or colours differ, record quantities by variant even when the outer packaging looks the same.
- Record SKU, variant and units in each carton.
- Distinguish expected carton count from unit quantities verified within the agreed check.
- After cartons are combined or split, update the SKU allocation and retain links to the original order.