Check inclusions, exclusions and changes before approving a shipment.
Fix the shipment assumptions
A quotation should identify the goods, package count, weight, dimensions, origin and destination. Mark estimated measurements and ask when remeasurement can change the cost. Check the currency, validity period and cargo-ready date used for the proposal.
Check origin and main transport
Ask whether pickup, supplier-to-warehouse delivery, receiving, storage, repacking and origin handling are included. Separate these from the main freight charge. Confirm whether extra cartons, changed packaging or a later ready date require a revised quotation.
Check destination responsibilities
Request a clear statement of destination handling, customs coordination, final delivery and unloading. Ask who pays duties and taxes and which amounts remain unconfirmed. Confirm the exact handover point; a destination city alone does not define delivery inside a building.
Record exceptions before approval
Discuss failed delivery, waiting time, storage, extra handling and document changes. Ask whether insurance is available and request the specific scope if needed. Keep the approved quotation and later changes together so the final shipment can be reconciled with the agreed plan.
Continue planning
Download preparation templates · Compare freight options
A comparison example without assumed prices
If quote A covers transport to the arrival point and quote B includes delivery to the recipient’s address, the totals do not describe the same service. Complete the missing scope before deciding and keep unconfirmed amounts visibly unresolved.
- Use three statuses for each item: included, excluded or needs confirmation.
- Do not enter zero for an unknown charge; ask who determines it and who pays it.
- Keep the quote version, validity date and package list used for pricing.