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Define the service scope
Provide supplier details, sale terms, cargo description, weight and volume. Specify pickup, consolidation, clearance and delivery needs.
Confirm the quote
Review inclusions, exclusions and responsibility for duties and taxes. Operations begin after details and availability are confirmed.
Create one shipment brief
Bring together purchase-order references, product descriptions, models, materials, intended use and quantities. Add supplier details, collection location and ready dates, then reconcile the invoice and packing list with the actual goods. Include each package’s final weight and dimensions, with any stacking or handling limits.
Assign document and approval responsibilities
Identify the importer or consignee, the person providing destination documents, and who may approve costs and changes. Declare components that need special review before transport acceptance. Product classification and requirements need the relevant specialist’s review; document coordination does not guarantee customs release.
Compare quotes on the same scope
Use one package list and named collection and delivery points for every comparison. Ask for the currency, quote validity, origin and destination charges, and inclusions or exclusions. Agree how changes are approved if a supplier is late or packaging changes, and identify who arranges unloading at the delivery site.